Board of Directors Meeting
April 15, 2015
Present: Wade Franklin, Jon Hoffmeyer, Debbie Kaplan, Paul LeValley, Casey Nolan, Tyler Schlandt, Stephen Taylor, Adam Thocher, William Trahant, and Julie Zalkind; also present, Executive Director Matt Hussmann.
Not Present: Bill Gearhart, Jon Kinney, Khalil Minor, Ashley Naiman, Tom Petty.
The meeting was held in the classroom of the Church at Clarendon, and was called to order by Vice President Jon Hoffmeyer at 6:35 pm with a quorum present.
Approval of Minutes: Staff reported that Secretary Bill Gearhart had been called out of town due to a family matter, asked that consideration of minutes be deferred.
Staff Report: As President Paul LeValley was en-route to the meeting, Vice President Hoffmeyer Directed Executive Director Matt Hussmann to make his staff report.
- Hussmann reported that the Little Saigon documentation program was progressing well, that the designs for the markers had been modified in response to Board input at its March meeting, and that the final designs are now being prepared by the CA designer. He noted that the new design will potentially allow for expansion to other significant buildings in the Clarendon area. Hussmann announced that the formal kickoff event for the Little Saigon initiative will be held May 9th at Clarendon Central Park.
- Hussmann reported that the Arlington Art Festival is on-track, and that board volunteers are requested for Sunday morning from 11:30am to 1:pm, when he anticipates a shortage of volunteers. He noted that Jon Hoffmeyer and Casey Nolan had provided material support for the event and thanked them for their help.
- Hussmann reported on the CA’s involvement in developing a volunteer organization to help “sponsor” the James Hunter dog park, in partnership with Clarendon Animal Care, which will be sponsoring a kick-off cook-out, at the park in early June. Hussmann noted that the CA has been encouraged to participate in this effort by Arlington County Parks and Recreation, and that our involvement is consistent with our mission, in that we are an information clearinghouse to help make it easy for groups to hold events in our district that benefit Clarendon. Board members suggested signage at the Park to acknowledge CA involvement, and that our partnership with Clarendon Animal Care might be a start of an “events template” situation, in keeping with the staff’s statement that our goal is to make it easy for other groups to do their events in Clarendon.
- Hussmann updated the board that there will be informational meetings on the revised Arlington Retail Plan on April 28 and May 7. Both meetings will cover the same content, which will be the Planning Staff’s revisions to an earlier draft of a County Retail Plan, but which incorporates guidance to the Planning staff by the County Board.
President’s Report: President Paul LeValley arrived at 6:40, and following the staff report, made his report.
- LeValley began his report by recognized that the CA has discussed both the idea of changing its IRS status to become a 501(c)(3), and also the idea of becoming a Business Improvement District. He announced that he has directed CA Staff to begin a systematic exploration of the feasibility, costs and benefits of both actions, and directed staff to report back initial findings in three months.
- LeValley also outlined the need for a CA Executive Committee, to be composed of the officers of the CA. He suggested that such a Committee would meet two weeks prior to regularly scheduled meetings, to help formalize the CA’s agenda-setting system, whereby members would submit items either through staff or through the President to the Executive Committee, for inclusion on the regular agenda, and to act on routine matters in between board meetings. A motion was made and seconded to establish an Executive Committee for these purposes, as outlined by the President. Following discussion, the motion to approve the establishment of an Executive Committee under the initial outline failed. Julie Zalkind moved to approve the establishment of an Executive Committee, as a Committee of the Board, and that its first act should be to outline it’s proposed roles and mission, for approval by the CA Board. The motion was seconded by Debbie Kaplan, and following discussion, the motion was approved.
Financial Report: Matt Hussmann reported that the financial condition of the Clarendon Alliance remains consistent with prior reports, in that we expect to finish our year with a positive cash balance, and that there is reasonable revenue potential for the Arlington Art Festival.
New Business: Consistent with a discussion at our March meeting regarding the advisability of allowing electronic participation at CA Board meetings in order to make it easier to reach a quorum, a motion was properly made and seconded to amend Section C. (“Quorum of Directors” of Chapter IV (“Meetings of the Board of Directors”). As proposed in the approved amendment, Section C would read:
Section C. Quorum of Directors. A majority of the then acting Directors shall constitute a quorum for the transaction of business. A majority shall be construed as six (6) Members present at a properly scheduled board meeting, plus additional members who can hear, speak, and vote at the board meeting through electronic means, so that a numerical majority of the Board is attained, which shall be considered a quorum for the conduct of business. If a quorum shall not be present at any meeting of the Board of Directors, the Directors present may adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum shall be present.
The motion was approved by unanimous vote. As part of the discussion, staff is tasked with operationalizing the call-in procedures.
CA comments regarding proposed changes to Arlington parking pricing and hours of enforcement: CA staff reported on the Arlington County Transportation Committee meeting of April 3, and also reported that the County Board has chosen to address the item in May. Staff presented their recommended response. Following discussion, President LeValley asked for the CA’s basic points of consensus, and the following four points were agreed to:
- Defer action until the Parking Manager completes his study.
- A 25 cent increase in parking rates may be in order.
- Extending enforcement hours beyond 6pm is not recommended at this time.
- Parking revenues generated within commercial area should be returned to those areas for additional parking improvements, such as improved signage, or other parking management improvements.
A motion was properly made and seconded to approve these four sentences as the framework for our comment to the Arlington County Board.
New Business: No new business was introduced, and the meeting was adjourned at 8:35.