CA Minutes – February 19, 2014

Clarendon Alliance

Board of Directors Meeting

February 19, 2014

Present:  Mark Fedorchak, Bill Gearhart,  Michael Giles, Jon Hoffmeyer, Diane Jamison, Debbie Kaplan, Jon Kinney, Tom Petty, Adam Thocher, and Peter Wilson; also present, Executive Director Matt Hussmann and County Economic Development liaison Alex Iams.

Not present:  Paul LeValley, Khalil Minor, Bill Trahant, and Julie Zalkind.

The meeting was held in the Alliance office at 1039 North 11th Street and was called to order by Vice President Adam Thocher at 6:30 pm, with a quorum present.

The minutes of the Board meeting of December 18, 2013, were approved as presented.

Nominating Committee:  Tom Petty presented the report of the nominating committee (for himself and Debbie Kaplan).  He proposed the following slate of officers for the coming year: Adam Thocher for president, Mark Fedorchak for first vice president, Jon Kinney for second vice president, Bill Gearhart for Secretary, and Peter Wilson for treasurer.  There were no additional nominations from the floor.  A motion was made to approve the slate as presented, and the motion was approved unanimously.

Treasurer’s report:  Peter Wilson presented a re-formatted report, which he hoped would be easier for Board members to read.  He noted that our finances at this time showed a need for additional revenues by the end of the fiscal year.  Following a brief discussion about billing for dues, it was agreed that Mr. Wilson should discuss with Mr. Hussmann how this might be done.

Strategic planning:  Alex Iams noted that a session had been set up for Friday morning, February 28, for Board members and Richard Brewster, the County consultant who has been retained to guide the Board and Executive Director through a strategic planning exercise.  Mr. Iams said that strategic planning process would focus on how the Board and Executive Director might function better in advancing the organization’s goals.  He said that the February 28 meeting would take about an hour, and the overall process should take about 6 weeks.  Several of the longer serving Board members then provided a short history of the Alliance for the benefit of the newer Board members.

Executive Director’s report.  Mr. Hussmann updated the Board on developments related to the Mardi Gras parade, set for Tuesday, March 4.  He said that 48 groups had registered, including a group coming from Baltimore; and that he has the beads for the event as well as the advertising banner, which Comcast has agreed to hang across Wilson Blvd.

Messrs. Hussmann and Wilson then updated the Board on developments relating to the proposed weekend arts market for the Wells Fargo bank site at Washington Blvd. and N. Irving Street.  Mr. Hussmann noted that the arts group organizer would like to brand the market as the Arlington Arts Market, as opposed to a Clarendon arts market.  Mr. Hussmann said that the website for the market is now up, and he explained the process for obtaining a County use permit for the market, including the cost (about $1800 for the permit) and the time needed to go through the permit process.  He said that Alliance needs to submit its permit application by March 14 if it is to have a permit in time for the market to open in May.  There was some discussion about the permit cost and other possible costs, and it was agreed that Messrs. Hussmann and Wilson should explore the permit cost further with County staff, including a possible reduction in cost, and bring the matter back to the Board for approval.  To accomplish this, it was agreed that the Board meeting should be adjourned until 10 am, February 28, after the session with Mr. Brewster, so that the updated information could be presented to the Board and the Board could then decide whether to approve the expenditure.

The meeting was adjourned at 8:05 pm, to be continued at 10 a.m. on Friday, February 28, 2014.

Respectfully submitted:


Bill Gearhart