CA Minutes – Oct 29, 2014

Clarendon Alliance

Board of Directors Meeting

October 29, 2014

Present:  Mark Fedorchak, Bill Gearhart,  Paul LeValley, Tom Petty, Adam Thocher, Bill Trahant, Peter Wilson, and Julie Zalkind; also present, Executive Director Matt Hussmann and Economic Development liaison Karen Vazquez.

Not present:  Michael Giles, Jon Hoffmeyer, Diane Jamison, Debbie Kaplan, Jon Kinney, Khalil Minor.

The meeting was held in the meeting room of Lyon Place Apartments and was called to order by Board President Adam Thocher at 6:30 pm, with a quorum present.

Approval of June 18, 2014, minutes.  The Board approved the minutes of the meeting of June 18, 2014, as presented.  It was noted that the Board had met twice during the summer months, in July and August, but without a quorum present; no actions were taken or needed at those meetings and in the absence of quorum and actions taken, no minutes were kept.  At those meetings Matt Hussmann undated the Board on recent developments, including with respect to Clarendon Day and other upcoming events.

Report on Clarendon Day and recent event finances.  Mr. Hussmann and Board Treasurer Peter Wilson reported on the financial results of Clarendon Day, and the Courthouse Festival.  They reported that the financial results for Clarendon Day were the best in memory, if not ever, for the event, thanks in part to large crowds and good weather.  In discussion, the Board considered whether a portion of Mr. Hussmann’s salary should be allocated to the event for accounting purposes, and it was noted that our accounting firm recommends this and has asked for Mr. Hussmann’s time sheets.  It was agreed that we should follow the accountant’s recommendation and allocate appropriately.  Mr. Hussmann also reported that entry fees beer revenues for Clarendon Day were much higher this year than last year, but the higher revenues were partially offset by higher tent rental fees and beer costs.  Mr. Hussmann said that he expects that the fall courthouse event and fall art festival will both show a profit.

Discussion with facilitator Richard Brewster.  The Board then welcomed Richard Brewster, the facilitator contracted by the County Board to help the Alliance with its Strategic Planning Process.  In the discussion that followed the Board and Mr. Brewster focused on the process for implementing the ideas developed during the facilitation process.

The meeting was adjourned at approximately 8 p.m.

Respectfully submitted:

Bill Gearhart