October 24, 2012

Clarendon Alliance

Board of Directors Meeting

October 24, 2012

Present:  Bill Anhut, Kathy Dalby, Bill Gearhart, Debbie Kaplan, Jon Kinney, Tom Petty, Sue Pyatt, and Adam Thocher,; also present, Executive Director Matt Hussmann .

Not present:  Mark Fedorchak, Manny Fliakas, Paul LeValley, and Julie Zalkind,.

The meeting was held in the Alliance office at 1039 North 11th Street and was called to order at 6:30 pm.

President’s report.  Kathy Dalby opened the meeting by noting that Clarendon Day had once again been a very successful and well attended event, thanks to careful planning and very cooperative weather.  She also noted that the early morning run had been well attended.

Minutes of the March 21, 2012, Board meeting were approved.

Treasurer’s report.  Bill Anhut highlighted several of the numbers in the latest monthly statement and asked Matt Hussmann about some potential  outstanding Clarendon Day expenses.  Mr. Hussmann said that most expenses have been paid, and expressed the view that the statement reflects the current status quite well.  He noted that the Alliance had just received the police bill.

Executive Director’s report.  Mr. Hussmann noted that the quarterly live entertainment permit review meeting was coming up within the next week and asked for Board member views on what to report.  It was agreed that a letter should be sent to the County Board indicating that only one problem had been brought to the Alliance’s attention, noise from the back patio of the Clarendon Grill and its impact on the Saul Center apartment building, and that we understood that the business owner and the apartment building management were working on resolving the issue.  Mr. Hussmann also noted that some receivables are still due from Clarendon Day, and once in, that he expects a Clarendon Day profit of $13,000 to $14,000.  In discussion, Debbie Kaplan suggested that we collect fees from vendors up front, as opposed to collecting many fees after the fact.  She also suggested that we have one price for all beverages to help keep the line moving.

Mr. Hussman said that he had circulated several designs for the Alliance website to Board members, but in discussion it became apparent that they had not been transmitted successfully.  In discussion the Board agreed with the concept proposed by Mr. Hussmann, but with a more simplified design that would also include the top of the Olmsted Building.  Mr. Hussmann also said that the construction work underway around the entrance to the Clarendon Metro station is scheduled to be completed by December 5, making it possible to do a holiday market this year.  He said that he has talked to County Board Chairman Mary Hynes about it and the possibility of running the market under our farmers’ market license.

He also described several other items he is working on, including working with the County on a plan for WiFi in the Metro park; a small business program for a Saturday in November with the local banks, to encourage customers to use credit cards to support small businesses; and a possible mailing to all households in 22201 to advertise Clarendon businesses (at a possible cost of $3,000, but with all project not to go forward unless we receive funding commitments of at least $1,500).

The Board then proceeded to discuss several additional matters raised by Mr. Hussmann about possible changes to the bylaws, working with a consultant, and so forth, but no decisions were made.

The meeting was adjourned at 7:45.

Respectfully submitted,

Bill Gearhart

Secretary