Board of Directors Meeting
March 20, 2013
Present: Bill Anhut, Bill Gearhart, Debbie Kaplan, Jon Kinney, Tom Petty, Sue Pyatt , Adam Thocher, and Julie Zalkind; also present, Executive Director Matt Hussmann and County Economic Development liaison Alex Iams.
Not present: Kathy Dalby, Mark Fedorchak, Manny Fliakas, Paul LeValley.
The meeting was held in the Alliance office at 1039 North 11th Street and was called to order by Sue Pyatt at 6:45 pm, with a quorum present.
Minutes: The minutes of the Board meeting of February 20, 2013, were approved as presented.
Financial report. Treasurer Bill Anhut summarized the budget situation. He said that the round numbers show total revenues for the year of about $91,000, including the County contribution and Clarendon Day profits of about $4000, a Mardi Gras loss of about $2000, and a profit of about $9000 from the markets, and show total expenses for the year of about $75,000, including about $62,000 in payroll and $13,000 in administrative costs, giving us a positive balance of about $16,000. In brief discussion, it was noted that the budget calls for us to collect about $20,000 in dues. The financial report was approved. In further discussion, Matt Hussmann explained that the Clarendon Day profit is net profit, and includes expenses paid this fiscal year for Clarendon Day 2011 – mostly for police expense.
Executive Director’s report. Mr. Hussmann updated the Board on progress relating to the annual meeting. He said that he was still working on a date that would accommodate the schedules of County Board members Walter Tejada and Mary Hynes and that he had tentative confirmed Tom Moriarty as a speaker. The Board discussed options relating to a place for the annual meeting. Several members expressed a preference for the space under the Boulevard Woodgrill, if available, and Mr. Hussmann indicated that he would not know until April 1 whether that space would be available. Possible other sites noted included Liberty Tavern, the Sandbar at Whitlow’s, and Lyon Hall, and several Board members indicated that it was important that the space be quiet enough to conduct a meeting. It was agreed that Mr. Hussmann should send out postcards to members to ask them to hold the date once a date was determined.
Mr. Hussmann provided a brief update on the status of the art show set for June 22-23 on North Highland Street. Mrs. Pyatt offered a motion that the Board formally approve the event. The motion was seconded and approved unanimously. In further discussion it was noted that Highland Street between the Baptist Church and Washington Boulevard would be closed for the event during the day, but that Wilson and Clarendon Boulevards would remain open.
Mr. Hussman then proceeded to show the Board a mockup of a new logo for the Clarendon Alliance. In informal straw votes, the Board indicated a preference for the first of the three options, but with no real preference for any of the color options. There was some discussion about whether the predominant color should be orange, and it was noted that Ballston has adopted orange. Several Board members expressed a desire that we adopt our own brand, so as not to be confused with another station area, and the overall consensus was that we should be flexible.
Mr. Hussmann also described a data base that he is working on, and indicated a desire to spend several thousand dollars to have an outside person enter the data in the database. He said that he hopes the database will give him the ability to access a wide range of information about Clarendon, including such information as the names of all businesses, the names of all property managers, the names of restaurants with such amenities such as outside seating, and so forth.
Other business. The Board discussed the status of the bylaws, and noted that Jon Kinney had prepared draft revisions about 2 years ago that the Board had yet to act on. It was agreed that Mr. Hussmann should circulate that draft to Board members so that the Board might consider it at the April Board meeting.
At the suggestion of Mr. Hussmann, the Board considered the matter of whether to change the meeting night to accommodate the needs of one Board member who has a conflict every Wednesday night. In discussion it was noted that a change would likely present problems for other Board members who had arranged their schedules to keep the third Wednesday open. It was agreed that the next Board meeting should be the normal night, April 17.
Mrs. Pyatt offered two suggestions for discussion purposes: (1) that the Alliance post a sign, probably in the window, that clearly shows that the Alliance is the occupant of its office space, and (2) that the Executive Director post a schedule of hours when he will be in the office and available to talk to local business owners and other community members on a walk-in basis. Mr. Hussmann said that he would work on a sign and also would talk to Kathy Dalby, of Pacers Events, who shares the office space, to come up with a workable office hour schedule.
The meeting was adjourned at 8:20 pm.