Basic Information for Exhibitors

header_directions_2016Clarendon Day is organized by the Clarendon Alliance to celebrate and showcase the Clarendon community.  Based on the overall success of last year’s event, we plan to retain the basic layout with 5 music stages to draw people into every part of the event site.  We have developed an improved numbering system to help allow vendors and exhibitors to quickly identify their sites. We’ve also reconfigured our spacing to avoid over-crowding. Click here to see the basic site plan (which will be updated as registrations begin to come in).

Event Date:    September 17, 2016 – Rain or Shine

Application and Payment Deadlines:

  • Friday, August 26 (Food vendors)
  • Friday, September 2  (All other Exhibitors)

We set our deadlines so we can plan the event layout, and submit One-Day Food Permits to the County Health department by their early September deadline.   Exhibitors who make their payment after the deadline will be assessed a $100 late fee.  No exhibitor will be allowed to participate if the payment is not received by the Clarendon Alliance by COB Wednesday, September 14.

Booth Fees:
10′ x 10′ Tented Space: 
(Tents provided by the Clarendon Alliance.  Tented booth space includes two 6′ tables & two folding chairs)

  • Food Vendors (Note: Food Trucks are not allowed at Clarendon Day, but food truck operators are certainly encouraged to participate. All food vendors must operate from tented space)    
    • Clarendon Corridor Restaurants – $500
    • All other Food Vendors – $ 550
      • (Note: Fee includes one-day food permit fee and we provide necessary hand-washing equipment)
  • Arts & Crafts Vendors – $350
  • General Exhibitors 
      • Clarendon-Courthouse General Exhibitors – $450
      • Other General Exhibitors – $550
  • Non-Profit Exhibitors – $300  

(Note: Non-Profit Exhibitors may share booth space with another non-profit organization. See Exhibitor Application for details).

10′ x 10′ Exhibit Space Only:
Exhibitor must supply own 10′ x 10′ tent, weights, tables, chairs, equipment and supplies).

  • Food Vendors  
    • Clarendon Corridor Restaurants – $350
    • All other Food Vendors – $400
      • (Note: Fee includes license fee and hand-washing station)
  • Arts & Crafts Vendors-$175
  • Clarendon-Courthouse General Exhibitors-$350
  • Non-Clarendon General Exhibitors – $400
  • Non-Profit Exhibitors-$150

(Note: Non-Profit Exhibitors may share booth space with another non-profit organization. See Exhibitor Application for details).

Booth/Tent Locations:

The Clarendon Alliance makes its best effort to locate exhibitors near their requested sites, and to separate similar businesses.  However, we cannot and do not guarantee any particular location to any sponsor or any exhibitor at Clarendon Day.

Additional Services and Fees:

Some restaurants/food vendors and general exhibitors utilize space outside their tent for cooking or for other activities.  This year we are charging an additional space fee of $2/square foot to help manage “sprawl” on our event site.

  • Power-$100 – 110 volt, 20 amp circuits are available at this rate.  Additional power requirements will incur additional fees on a case by case basis.  The Clarendon Alliance will have a licensed electrician on-site during the event. 
  • 6-foot tables-$20 each
  • 8-foot tables-$30 each
  • Folding chairs – $7 each

Payment Options:

The Clarendon Alliance can accept payment by check, credit or debit cards, by Paypal, or through an interbank transfer using account and routing numbers.

Clarendon Day Sponsors and Exhibitors must register and pay before the deadlines listed above. Exhibitors may pay online through the application form, or request an invoice which also has an electronic payment option. The Clarendon Alliance may, at its sole discretion, consider allowing a late applicant to participate, however a $100 late fee will be applied, in addition to the regular fees.   In short, payments must be received by the CA before an Exhibitor will be allowed to set up and operate.

If you have any questions about becoming an Exhibitor at Clarendon Day, please send an email to matt@clarendon.org