Urban Village Market Rules

The Arlington’s Urban Village Market at Court House (the Market) is a year-round venue for the sale of antiques, collectibles and craft items on Saturdays, located on North 15th Street, in Court House area of Arlington. The Market is sponsored by the Clarendon Alliance, a public-private partnership operating as a 501(c)(6) non-profit organization responsible for promoting the urban communities of Court House and Clarendon. For the Market, the Clarendon Alliance obtains all required County permits, works with Arlington County in regards to Market related issues or initiatives, and promotes the Market through advertising and promotions.

The following terms and conditions shall govern the conduct of the Market and the participating Vendor. “Vendor” refers to the applicant indicated on the Vendor Application on page 4.

Vendors are required to read this document carefully. Eligibility as a Vendor in the Market is contingent upon clear understanding and adherence to the terms and conditions. After a Vendor reads and understands the terms and conditions, he/she shall sign one copy and return it to the Market Manager and keep one copy for his/her own records. Any questions regarding this document should be directed to the Market Manager prior to renting a space.

1. Staff – The Clarendon Alliance oversees and manages the Market, including the operation and the overall development and maintenance of the Market and the handling of all Vender appeals that result in suspensions for more than two weeks or revocation of the Vendors.

2. Market Manager – The Clarendon Alliance has vested daily authority for the management of the Market with an identified Market Manager or, in the event of the Manager’s absence, his/her designated replacement.

3. Market Manager’s Responsibilities – The Market Manager is responsible for:

a. assignment of Vendor space

b. taking Vendor attendance

c. determining if each Vendor has a Virginia Sales Tax ID Number

d. collecting rents and ensuring timely transfer of funds to the Clarendon Alliance

e. implementing all terms and conditions governing the Market

4. Market Manager’s Authority – The Market Manager has the authority to:

a. remove all ineligible products

b. direct Vendor to comply with terms and conditions established by the Clarendon Alliance

c. revoke a Vendor’s permission to participate and remove the Vendor from the Market

d. use his/her discretion to establish an earlier closing time for the Market

e. receive Vendor appeals regarding violations of Arlington’s Urban Village Market Vendor terms and conditions

5. Hours of Operation –

a. Set-up – The Market shall be open for set-up at 7:30 a.m. on Saturday; no Vendor should arrive prior to that time. Set-up must be completed by 9:00 a.m.

b. Operating Hours – The Market will run from 9:00 am until 4:00 p.m. on Saturday.

i. Vendor is expected to stay at the Market until at least 2:00 p.m. unless prior arrangements have been made with the Market Manager.

1. The Market Manager, at his/her sole discretion, may establish earlier closing times. If the Market Manager determines to close the Market before noon, rent for that day will be forgiven.

c. Break-down/Clean up – Vendor must be off the street on Saturday by 4:00 p.m.

i. Vendor shall clean his/her area and remove all unsold times and debris. All trash or unsold items are to be taken with them at the end of the day

d. Inclement Weather – The Market is scheduled rain or shine. In case of severe weather, a decision to operate the Market will be made by 8:15 am on the morning of the Market. Please call 703-812-8881 for updated information. If there is no message on the voice mail, assume that the Market will take place.

6. Eligibility – Vendor must be 18 years of age or older.

a. Allowable Goods – Antiques, collectibles*, jewelry, vintage clothing, handmade (craft) items, photography, refurbished items, and (when the Court House Farmers Market is not operating) fresh fruit, vegetables, and prepared food items offered by appropriately licensed Vendors.

* eBay Collectibles Categories: Baskets, bells, bird houses, bookends, bowls, candleholders, collector plates, decorated eggshells, figurines, flags, lighthouses, miniatures, mugs, cups, music boxes, paper weights, pitchers, planters, salt and pepper shakers, seashells, signs, snow domes, spoons, etc.

b. Prohibited Goods – New manufactured goods such as tube socks, sunglasses, tee-shirts, and flip-flops, electronics, weapons, knock-offs or misrepresented goods, counterfeit goods, pornography, live or dead animals, chemicals, and fireworks, or any potentially hazardous items.

c. Return Policy – Vendors are required to post signage that clearly states their return policy and should make sure that the signage is in an area where customers can see it.

7. Rents – Rents will be set by the Clarendon Alliance in December of each year for the entire following year.

a. Rents must be paid no later than each Saturday by noon via cash or check (made payable to the Clarendon Alliance)

b. Rents will be in one of the following categories:

i. 5’ x 10’ space without vehicle

ii. 5’ x 10’ space with a vehicle

iii. 10’ x 10’ space without vehicle

iv. 10’ x 10’ space with vehicle

v. Vendors requiring more than one 10’ x 10’ space with or without a vehicle.

c. All Vendor operations must be conducted within the boundaries of the permitted site.

8. Sales Tax – Vendor must report earnings and pay Virginia State and local sales tax to the Virginia Department of Taxation. Upon request by the Market Manager, Vendor must be able to provide evidence of a valid Virginia Sales Tax ID Number. More information on Virginia sales tax regulations can be found at http://www.policylibrary.tax.virginia.gov/OTP/Policy.nsf or by calling Virginia Department of Taxation at (804) 367-8031.

9. Conduct –

a. Vendor Behavior – Uncivil behavior by Vendor toward the Market Manager, other Vendors, the Clarendon Alliance, or Market patrons may be cause for suspension or expulsion from the Market.

b. Music – Vendor may play music at his/her stall. Music shall not be audible beyond the stall from more than 10 feet away.

c. Hawking – Vendor shall not hawk (call out to potential customers) their wares.

d. Violations – Violations of terms and conditions of Vendor participation in Arlington’s Urban Village Market may be cause for suspension or expulsion from the Market.

10. Canopies – If a Vendor uses a canopy, the canopy shall be securely anchored.

11. Travel to/from the Markets – Vendor should use major arterial roads and avoid neighborhood residential streets when coming to and/or leaving the Markets.

12. Liability – The Clarendon Alliance does not provide insurance for Vendor.

a. Vendor agrees to defend, indemnify and hold harmless the Market, the Clarendon Alliance, and Arlington County from and against all claims, demands, actions, damages, loss, cost, liabilities, expenses and judgments recovered from or asserted against the Market, the Clarendon Alliance, and/or Arlington County on account of injury or damage to person or property to the extent that:

i. any such damage or injury may be incident to, arise out of, or be caused, either proximately or remotely, wholly or in part, by an act, omission, negligence or misconduct on the part of the Vendor (or of any of its stall personnel, representatives, agents, servants, employees, contractors, patrons, guests, licensees or invitees, or of any other person entering in or about the Vendor’s space with the express or implied permission of Vendor), or

ii. when any such injury or damage is the result, proximate or remote, of the violation by Vendor (or of any of its stall personnel, representatives, agents, servants, employees, contractors, patrons, guests, licensees or invitees) of any law, ordinance or governmental order of any kind, or

iii. when any such injury or damage may in any other way arise from or out of the operation or use of Vendor’s booth space.

b. Such indemnification by the Vendor shall be effective unless such damage or injury results from the gross negligence or willful misconduct of the Market, the Clarendon Alliance, and Arlington County.

c. Vendor covenants and agrees that in case that the Market, the Clarendon Alliance, and/or Arlington County shall be made a party to any litigation commenced against Vendor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees, then Vendor shall and will pay all costs and expenses, including reasonable attorney’s fees and court costs, incurred by or imposed upon the Market, the Clarendon Alliance, and/or Arlington County by virtue of any litigation.

13. Integration – The Arlington’s Urban Village Market at Court House Terms and Conditions contain the entire agreement between the Clarendon Alliance (on behalf of the Market) and the Vendor. It may not be orally modified. Only an agreement in writing signed by a duly authorized representative of the party against whom enforcement or waiver or modification is sought will be enforceable.

14. Responsibilities of the Clarendon Alliance- The Arlington Urban Village Market provides up to 35 selling spaces. The square is centrally on N. 15th Street in Court House between Clarendon Boulevard and N. Uhle Street. The Arlington Urban Village Market provides a Market Manager on site each Market day.

The Clarendon Alliance provides ongoing publicity for the Market and is the liaison to the County government and the Clarendon-Court House business community, respectively, regarding any Market related issues or initiatives.

The Clarendon Alliance is responsible for obtaining all necessary County operating permits and for coordinating the activities of other appropriate County agencies in support of the Market.