CA Minutes – February 17, 2016

Clarendon Alliance

Board of Directors Meeting

February 17, 2016

Present:  Wade Franklin, Bill Gearhart,  Debbie Kaplan, Jon Kinney, Paul LeValley, Casey Nolan, Tom Petty, and Adam Thocher; also present, Executive Director Matt Hussmann.

Not present:  Ashley Naiman, Tyler Schlandt, Bill Trahant.

The meeting was held in the meeting room of the Church at Clarendon and was called to order by Board President Paul LeValley at 6:45 pm, with a quorum present.   Mr. LeValley indicated that there were several matters that the Board needed to take up, including final planning for the annual meeting and a second vote to approve a change in the bylaws regarding the annual meeting.

Approval of meeting minutes of January 20, 2016.  The Board approved the minutes of the meeting of January 20, 2016, as presented.

Treasurer’s report.  Treasurer Casey Nolan presented updated financial reports, and Mr. Hussmann updated the Board on the Alliance’s current financial position and also on income and expenses for the Mardi Gras event on February 9.  Mr. Hussmann indicated that the Mardi Gras-related event at the Clarendon Ballroom was well attended, particularly for a first event.  In particular, he noted volunteer help at the Ballroom by members of St. Charles Church.  He suggested that a charity associated with the church be designated as the non-profit to receive a portion of the proceeds from beer sales to meet our ABC requirement.  It was agreed that Messrs. LeValley and Hussmann should designate the charity, provided that it is not the church itself.

President’s report.  Mr. LeValley proposed several possible dates for the annual meeting.  In discussion, it was noted that Victor Hoskins, the Director of the County’s Economic Development Division, had agreed to be our speaker and the timing of the annual meeting depended on his availability.  It was tentatively agreed that the meeting should be held on Monday, 21,  [Note: Due to further scheduling difficulties, the annual meeting was subsequently rescheduled to Monday, 28, and held that night.]

In discussion it was also noted that the County’s annual budget planning process was underway.  It was agreed that the Alliance should seek additional funds that might allow it to lease office space in Clarendon, particularly at street level.

Bylaws amendment.  The Board next considered for the second time the bylaw amendment to change the date for the Alliance’s annual meeting that was unanimously approved at the Board’s January 20 meeting.  The amendment was approved unanimously and therefore was officially adopted.  As adopted, the new bylaw provision reads as follows:

Section A.  Annual Meeting.  An Annual Meeting of the Members shall be held in Arlington County during the first quarter of the calendar year for the purpose of electing Directors and transacting such other business as may properly come before the meeting. . . .

Section C.  Notice of Meetings.  Written notice stating the place, day and hour of the meeting – and in case of a special meeting, the purpose of which the meeting is called – shall be given not less than ten (10) nor more than thirty (30) days before the date of the meeting: provided, however, that Members shall be given not less than twenty (20) days’ notice of the Annual Meeting.  Such notices shall be mailed or e-mailed to the last known address of each Member.

The meeting was adjourned at 7:30 pm.


Respectfully submitted,


Bill Gearhart